Call for coordinator

The current LASIG Coordinator, Christian Ludwig, is stepping down at the IATEFL Liverpool conference in April 2019.

The IATEFL LASIG committee currently has 13 other members, all of whom are also volunteers. The committee is in constant contact by email and social media, so regular access to the internet is essential to be able to participate as an active committee member.

The LASIG Coordinator is ultimately responsible for ensuring that the following tasks are undertaken (either personally or delegated to a committee member):

General responsibilities

  • Maintain contact with the IATEFL Trustees and Head Office (HO), the SIGs & Publications Officer, the editor of IATEFL Voices, the SIG Representative and other SIG Coordinators, to inform them of events and activities and the general organisational and financial situation of the SIG
  • Chair monthly committee meetings between the LASIG committee
  • Oversee the calendar of SIG events both online and face-to-face during the year
  • Prepare two reports a year, in mid-May and mid-October and submit these to the SIG Representative and SIGs & Publications Officer
  • Prepare an annual budget (and if necessary a PCE budget at the same time) and submit it to IATEFL HO each July (the IATEFL financial year runs from 1 Sept to 31 Aug)
  • Prepare an annual plan and share it with the committee
  • Send minutes of committee meetings to committee members, IATEFL HO and the SIG Representative
  • Attend, or send a representative (normally a committee member), to all SIG Coordinators’ meetings. These meetings are held in Faversham in June (one day) and in October (weekend meeting)
  • Delegate duties – including some of those listed above and below – to other committee members and follow up with action points and status.

SIG website & webinars

  • Maintain contact with the LASIG webmaster to ensure that the website is kept up-to-date
  • Maintain regular contact with IATEFL HO and the LASIG webmaster to ensure that SIG events are effectively promoted.

Advertising, sponsorship and social media presence

  • Ensure that sponsorship is obtained for LASIG events
  • Oversee the social media presence of LASIG and ensure regular communication with SIG members.

Mailings to members

  • Ensure that SIG members receive three mailings (including newsletters) a year
  • Liaise with the newsletter editor and IATEFL HO on the production of the SIG newsletter
  • Submit articles for inclusion in the ‘Focus on the SIGs’ pages in IATEFL Voices and the monthly

IATEFL eBulletin

  • Ensure regular communication is undertaken with SIG members through IATEFL HO.

Pre-Conference Event

  • Together with the committee decide on the topic of the Pre-Conference Event (PCE). Submit a budget to HO and help in the organisation of the event.
  • Attend and support committee members in the delivery of the PCE to delegates.

IATEFL Annual Conference

  • Attend all five days of the Annual Conference (including PCE day) and participate in the SIG PCE, the SIG Showcase, the SIG Open Forum and the AGM
  • Together with the committee decide on the selection of presentations to be included in the LASIG programme at the annual IATEFL conference
  • Ensure that presentations are selected to be included in the SIG Showcase
  • Ensure that a SIG Open Forum takes place
  • Ensure that the SIGs past and future activities are publicised, new members are recruited, active participation in the SIG Committee is encouraged and contributions for future newsletters are solicited.

Everyday work and expenses

Day-to-day committee issues are discussed collectively by email or in virtual meetings, thus cutting down considerably on the need to travel to face-to-face meetings. Administrative support is provided by IATEFL HO. Expenses for travel to meetings within the UK, as well as accommodation and subsistence costs following current guidelines, are met by IATEFL. If living outside the UK, the Coordinator should be able to attend meetings in the UK at a reasonable cost. All expenses details are available on request.

Essential skills, qualities and experience

Candidates for the role of LASIG Coordinator should have:

  • leadership qualities demonstrable ability to act as a key representative at high profile events
  • evidence of project management skills including meeting deadlines
  • experience of engaging and communicating with geographically dispersed teams and gaining buy in
  • strategic thinking skills
  • organisational ability
  • good interpersonal skills
  • intercultural competence
  • vision and diplomacy
  • a strong commitment to IATEFL
  • knowledge of and past contribution to the LASIG
  • a minimum of one year’s membership of the LASIG

Further information on the role of coordinator can be found in the SIG Handbook which is on the IATEFL website: https://www.iatefl.org/about-iatefl/key-documents.

If you are interested in applying please complete and return the nomination form.

You should also submit a personal statement of between 150 and 200 words explaining your reasons for standing, what you hope to achieve and contribute to the position and why you think you should be chosen. Candidates should also mention previous experience and contribution to the LASIG. Please also ensure you state clearly on the personal statement all other professional affiliations you hold and possible conflicts of interest (e.g. if the candidate is already working for another SIG, IATEFL Committee or an institution).

Please submit your nomination form and statement by no later than Friday, 25 February 2019.